How to choose the right payroll program for your organization
“Payroll programs” or “payroll systems” have become a must-have tool for every organization, whether small or large. Calculating salaries, benefits, taxes, and social security, if done manually or using traditional methods, is prone to errors, time-consuming, and unnecessary costs.
But the question is, which payroll program should your organization choose? This article will help you understand how to choose the right payroll program for your organization’s size, including SMEs, large corporations, and multi-branch businesses.
Payroll Programs for SMEs: Simplicity and Value Matter
For small businesses or SMEs, what entrepreneurs want from a payroll system is simplicity, cost-effectiveness and straightforwardness, as the number of employees is not large and the HR team may have time and resource constraints.
Things to consider
- Easy to use: No need for an IT team, you can manage it yourself.
- Low cost: Supports business expansion without creating cost burdens.
- Covers basic procedures: such as calculating salary, taxes and social security.
- Accuracy: Reduce the potential for errors in working with Excel.
How is COACH HCM suitable for SMEs?
COACH HCM offers automated and accurate calculations with easy-to-use features and instant payroll integration with banks and government agencies, saving business owners and HR teams time and ensuring compliance with Thai labor laws.
Payroll software for large companies: Focus on security and complex management
Large companies have large numbers of employees and often have diverse salary, benefits, and bonus structures, requiring a highly standardized and data-analytic payroll system.
Things to consider
- Massive Data Support: Manage thousands of employees without crashing the system.
- High security: Encryption standards and data access rights management.
- HR Analytics Function: Use salary data to analyze pay efficiency and plan personnel expenses.
- Connection to other systems: such as ERP or human resource management systems
How is COACH HCM suitable for large companies?
COACH HCM is designed to support large organizations with a flexible, secure data structure and granular access rights. It also features a dashboard and reports system that help executives view real-time analytical data, simplify management, and facilitate better strategic decision-making.
Payroll program for multi-branch businesses: centralized integration and management
Businesses with multiple branches or subsidiaries often encounter problems with unsystematic payroll management, such as each branch using its own Excel file, resulting in delays and the risk of errors.
Things to consider
- Centralized System : Connect salary information from all branches into a single system.
- Supports multi -location work : No matter where employees are, data is recorded and calculated using the same standard.
- Flexibility : Different salary policies, benefits, or regulations can be adapted to each branch.
- Consolidated Report : View real-time overview of your entire organization.
How is COACH HCM suitable for multiple business sectors?
COACH HCM enables all branches to use a single payroll system, allowing data to be recorded and calculated online, enabling easy review and approval by the head office. Furthermore, reports consolidate data from all branches into one place, enabling executives to plan strategically effectively.
COACH HCM is a payroll system that meets the needs of every organization.
Choosing the right payroll program for your organization isn’t just about convenience, it’s also about investing in efficiency, reducing errors, and building confidence for both executives and employees. For growing organizations, managing human resources isn’t easy. As the number of employees grows, conventional systems often start to falter and don’t address complex details. Medium- to large-sized companies need more than just a payroll program, but a platform that truly manages all aspects of HR. This is why COACH HCM is chosen by leading organizations.
Q&A: Frequently asked questions about choosing a “payroll program”
Q: What should an organization consider first when choosing a payroll program?
A: You should start by assessing the “organization size” and “employee work styles” such as the number of employees, the complexity of the salary structure, and the payment format (daily, monthly, or commission) to select a system that fully supports the needs of employees without requiring extensive customization later.
Q: What features should a good payroll program have?
A: A system should be able to compute labor law compliance, automatically connect to tax and social security systems, be user-friendly, and offer high data security. It should also be able to generate personnel expense analysis reports to assist executives in making effective decisions.
Q: What kind of payroll program should a small business (SME) choose?
A: You should choose a program that’s easy to use, doesn’t require an IT team, is reasonably priced, and supports future business expansion. Importantly, it must automatically calculate taxes and social security accurately, such as COACH HCM , which significantly reduces repetitive tasks and errors from Excel.
Q: Why should large companies use a highly secure payroll system?
A: Because large companies have a large amount of employee data and this data is important to the organization, having a system that encrypts the data, sets detailed access rights, and has HR Analytics will help make management more secure and efficient, such as COACH HCM, which has a dashboard and report system for executives to view data in real time.
Q: If there are multiple branches, how should salaries be managed in a unified system?
A: You should use a centralized payroll system that connects data from all branches into a single system so that the head office can easily check, approve, and view consolidated reports that help gather data from all branches to provide a comprehensive view of the entire organization in one place.